Yearbook Logins and Folders

A lot of the Yearbook course involves downloading, editing, copying, uploading and generally managing a lot of computer files and folders.  The AHS computer system is where we initially store all our photos and other files such as lists, Photoshop and InDesign pages, articles, notes etc.

 

Where do all these files go, and how do you get access to them?  Good questions!

Logins

You already have your own personal school login.  Forget about it!!!  You will be given a new one to use for this course. 

Yearbook Login

This is the one starting with Yrbk and ending with a number e.g. Yrbk13.  Memorize it, don’t share it with anyone, and ONLY use your Yearbook login for this course.  Use it for ALL your yearbook work, and nothing else.  It gives you access to our Shared folder, where the class will store all photos, assignments and other shared folders.

YearTech Online Login

This is the one you use to log in to Yearbookavenue.  It should be your whole last name and first initial.  You’ll need to know your personal password and our school’s Job Number: 19606.

 

Yearbook files are very important and confidential.  NEVER SHARE YOUR YEARBOOK LOGINS AND PASSWORDS WITH ANYONE OUTSIDE OF THE CLASS.  BE VERY CAREFUL WITH FILES AND FOLDERS.  LEARN THE PROPER PLACES AND TECHNIQUES FOR MANAGING FILES.  IF YOU SPOT ANY PROBLEMS, PLEASE LET ME KNOW IMMEDIATELY.

 

Be sure to LOG OUT at the end of the class!

 

Where Do You Keep the Files We Use?

Excellent question!  Keeping stuff in the right place so everyone knows where to find it is HUGELY important!!!  Part of your mark is based on how well you understand and implement our system.

 

  1. EVERYTHING for the yearbook must be stored somewhere in the Yearbook (Q:) drive.
  2. Most photos should be stored under the Shared/Photos folder, in an appropriate sub-folder.
  3. Files to do with specific pages and sections should be stored under the Shared/Pages folder, in an appropriate sub-folder.  This includes Photoshopped files (PSDs and JPEGs), and lists, plans and other documents done in Word or Excel.
  4. Once in a while you may need to store something for the Yearbook that you don’t want anyone else to see.  This is rare (we have to trust each other and share), but if the need arises, the folder in Yearbook named Yrbk## can only be accessed by that login
    1. This is NOT the login G: drive workspace for Yrbk## - it’s still under the Yearbook folder.  Store absolutely nothing in the Yrbk## login folder!  If you’re not sure, ask me.
    2. Do NOT store normal page files (PSDs and JPEGs) there.  Why?  Because no-one else can get at them, and they’ll need to some day when you’re away.

 

Where Files Should Be Stored

  • ALL yearbook files are in Q: drive, the special Yearbook drive.  NOTHING goes in the Yrbk## G: drive.
  • 99% of files and folders are under the Shared folder.  All yearbook students can access them.  That’s how we work – we trust each other!   If you breach that trust (no-one ever has), you’re out of the course.
  • I will give you a few assignment files in the Shared/Asst folder.  You may also be asked to store completed assignments there.
  • Shared/Pages contains files being worked on for specific pages or sections
  • Shared/Photos is where photos are first downloaded and cleaned up, unless you take them for a specific page (in which case put them under Pages).
  • Notice all the well-named subfolders under Pages and Photos!  E.g. under Shared/Photos, there’s a subfolder for Sports, and under it Golf, and finally 2 separate folders for Boys and Girls golf teams.  (and there are actually subfolders for each photo-shoot under those!).
  • It takes a bit of time to choose the correct folder and create appropriate sub-folders, but it’s MUCH easier to find the pics later!!!
  • Ideally photo-shoot folder names contain the topic, photographer and date
  • Yes, you can create your own folders – in fact you should.  Just be thoughtful and careful about where and what you create.  If in doubt, ask me or an editor.
  • If you accidentally move or delete some pics or a folder (it has happened), I’ll only be mad if you don’t tell me immediately, so I can fix it.  Hint:  there’s an “Undo” under the File menu…
  • You NEVER use your Yrbk## G: drive, and rarely the Yrbk## folder under Yearbook (Yrbk3 in this example)